Writing a professional or a business letter requires strict observation of etiquette and procedures. This is unlike casual or informal letters where the writer is not bound by a lot of grammar and etiquette rules. Therefore, the entire structure of the professional correspondence, straight from the addresses, the salutation, the intro, the main body and the sign off must all be written in the correct format and tone. One critical area of the formal or business letter is the sign off. This article focuses on when to use yours faithfully as a send off.
Yours faithfully is used as a send off in the following examples.
1. When writing a letter to one you haven't met
If your correspondence is one you haven't met, then the correct way of signing off your letter is to use "Yours faithfully". It must also be remembered that this scenario also requires your greeting to be "Dear Sir or Dear Madam". Another point worthy noting is the fact strict fact that teachers advise against addressing your recipient as "Dear Sir/Madam". Your greeting should either be "Dear Sir," or "Dear Madam," Choose either form of greeting at your own choice. Using "Yours faithfully" illustrates your confidence in the receiver and this will be appreciated. This is the first consideration on whether to use "Yours faithfully" or not at the conclusion of the letter.
Examples when this is applicable
Most people applying for positions will certainly use this sign off because they have never met their receivers. When applying for a opening to join a particular learning institution or to be considered for a scholarship, this greeting and sign off also applies. People doing business for the first time will also address each other with "Dear Sir" or "Dear Madam "and then sign off using "Yours faithfully".
2. The substance of the letter
The substance of a letter can also dictate using "Yours faithfully" over other expressions such as "Yours Sincerely" while signing off. The rule of thumb is to go over your letter and recognize the main motive of transcribing the letter. if you are expressing a wish or an expectation that the recipient will do something, then "Yours faithfully" is the correct sign off. If on the other hand you want to express honesty or sincerity, then "Yours sincerely" will be the right sign off
3. Level of formality
The third thought of when to use "Yours faithfully" over other types of sign off is the level of formality adopted while writing the letter. It must be remembered that "Yours faithfully" is the top degree of formality when it comes to sign off. It is therefore usual for lower workers to sign off their letters with "Yours faithfully" when corresponding with their superiors despite the point that they have met their recipients before. Again, it must be noted that the greeting in these circumstances also requires using "Dear Sir" or "Dear Madam".
These are the rules on when to use yours faithfully as a sign off. As a rule, the type of salutation, the gist in the letter plus the level of formality dictates the type of sign off to use in a letter. The type of greeting used is decided on the premise of whether the sender has met the recipient before.
Article Source: http://www.abcarticledirectory.com
Still Searching? Last Chance to find what you're looking for with a Google Custom Search!
Or.... You can search this site using our Bing Custom Search!
Did You Like/Dislike This Article? Give It YOUR Rating!
Please Rate this Article
5 out of 54 out of 53 out of 52 out of 51 out of 5
No Ratings Yet. Be The First To Rate This Article
Powered by ABC Article Directory