Why a lot of modern businesses choose to shred their own documents is a mystery that we will never get to understand. There are so many reasons why it is a great idea for you to consider it a need to outsource your document shredding to a professional. Here are a few reasons:
It's Illogical to Pay Someone with Security Clearance to Shred Documents
Let's face it -- shredding documents is a bloody menial job, bordering on mind-bendingly boring. No one worth $15/hour or more is going to end up doing that job -- it's going to fall on the new guy, or even the unpaid intern...and yet, they don't have the clearance to handle the kind of data on those papers, which almost always includes customers' names, phone numbers, and sometimes their credit card numbers and/or social security numbers as well. It's hard to overstate how egregious of a security leak this is, yet it's a daily occurrence in millions of businesses around the country, even major multinational corporations.
Even At Minimum Wage, It's Often Cheaper to Outsource Your Shredding
Shredding documents a dozen at a time in your little office shredder can take hours, and even minimum wage builds up fast. Then you have to add in the cost of purchasing and maintaining the shredder, and training the relevant employee(s) to use it correctly. On the other end of the spectrum, an outsourced shredder requires no training, no maintenance costs, and can shred literally thousands of documents for every dozen your little office shredder cleans up. And just to polish it off, we cart the shreds away ourselves, which will save you a couple of bucks on your city garbage bill as well.
Shredding Is Recycling -- Sometimes It IS Easy Being Green!
When a shredding company is done with your paper, they take it to the recycler's to be turned into tomorrow's paper products. Not only is that better for our landfills and for the planet as a whole in the long run, but it opens up the opportunity for you to brag to your customers about your green practices -- all while reducing workload and saving money!
Document Shredding Is Compliant With Every Law Regarding Information Privacy
It seems like every few years, Congress passes a new Act that tells businesses how they should handle their paperwork. The Healthcare Information Portability and Accountability Act. The Gramm-Leach-Bliley Act. The Economic Espionage Act. The Fair Credit Reporting Act. The Sarbanes-Oxley Act. The Fair and Accurate Credit Transactions Act. And you know that there are more in the works. Fortunately, any competent document shredder knows that these laws all revolve around the simple notion of don't let anyone see the data -- and our procedures are built to make that simple quality not only inevitable, but easy to adhere to.
On-Site Shredders Leave You No Doubt about What Happened To Your Data
There are some document shredding companies that want to take your documents to a third location to shred them. The problem is that if you do that, you're probably actually better off having the aforementioned annoyed minimum-wage intern shred them, because as soon as they leave your site intact, you have no control over the chain of custody and no proof that they documents were actually destroyed. On-site shredders will let one of your employees watch as the documents vanish, unseen, into the bowels of the shredder, giving you the best possible guarantee that the data has been safely eliminated.
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